9 Best AI Note Taker Apps of 2024
Meetings are prime opportunities for ideas, decisions, and planning. Not using AI for your notes will leave a lot of productivity and valuable time on the table. This is especially true for online meetings, where 95% of attendees lose focus and miss parts of the meeting.
One research by Fellow revealed that over half (51%) of meeting participants take their own notes, leading to multiple versions of “truth” and, inevitably, misinformation. This situation highlights a big problem with how we currently take notes in meetings, showing we’re not doing it as well or as accurately as we could be.
Artificial intelligence tools such as chatbots, scheduling assistants, and image generators have changed the way we work. However, note-taking has flown under the radar despite its key role in knowledge work. AI note-takers are overhauling traditional methods of capturing, organizing, and utilizing notes. These intelligent systems are revolutionizing the entire lifecycle of notes – from streamlined input methods to next-level search, analysis, and sharing capabilities.
Fortunately, this article is your gateway to understanding and leveraging the best AI note-taker apps of 2024. We’re here to guide you through the transformative journey of AI-enhanced note-taking, showcasing how you can improve your productivity and ensure that every meeting’s potential is fully realized.
What is the Best AI Note Taker?
Numerous AI note-taking apps have emerged in the market with the rapidly growing need for efficient and accurate note-taking. This section will explore the top 9 AI note-taking apps for 2024, including:
- Otter – ideal for freelancers, students, and professionals needing to transcribe and summarize meetings and lectures efficiently.
- Fireflies – best for teams and professionals needing efficient meeting documentation and collaboration, especially in multilingual environments.
- Fathom – best suited for individuals and teams who want to simplify the note-taking process during online meetings.
- Colibri – best for sales and legal workers.
- Avoma – best for sales and customer success teams.
- Sembly – best for outsourcing IT agencies, freelancers and professionals.
- tl;dv – best suited for professionals and teams seeking to streamline online meetings with automated recording, transcription, and summarization capabilities.
- Gong – best for large enterprises
- Noted – best for students
Each of these apps offers unique features and capabilities, catering to various team sizes, industries, and requirements.
Let’s dive into these top AI note-taking apps and discover their unique offerings.
Otter.AI
Overview
Otter.ai stands out as a top-tier AI-driven note-taking and transcription service designed to transform voice conversations into searchable, accurate text.
This tool is invaluable for transcribing video and audio conferences, lectures, interviews, and more, thanks to its ability to identify speakers through speaker diarization, attributing notes accurately to each participant.
Otter.ai goes beyond simple transcription by offering AI-generated summaries for those who prefer a concise overview of meetings, making it an ideal choice for individuals like freelancers and students, as well as for professional settings requiring efficient meeting assistance.
Its user-friendly interface is accessible via web and mobile apps for both iOS and Android, facilitating real-time collaboration with features like live chat, comments on transcripts, and highlights of key points.
Supported meeting platforms
- Zoom
- Google Meet
- Microsoft Teams
Best Features
- Fast and Accurate Transcription: Provides real-time transcription with high accuracy.
- Speaker Identification: Can differentiate between speakers in a conversation.
- Keyword identification: Can identify keywords and phrases in the transcriptions
- Generous Free Plan: Offers a substantial free plan for live audio transcription.
- Mobile App Accessibility: Well-designed mobile apps for on-the-go usage.
Limitations
- AI-generated transcripts have more errors compared to human-made ones.
- Otter only supports English and struggles with accents.
Pricing
The app offers the following plans:
- Free plan: 300 minutes per month and 30 minutes per conversation
- Pro plan: $16.99/month, 1200 minutes and 90 minutes per conversation
- Business plan: $35/user/month, 6000 minutes, and up to 4 hours per recording
Fireflies.ai
Overview
Fireflies.ai excels in AI note-taking by recording, transcribing, and summarizing meetings on platforms like Zoom, Google Meet, Teams, and Webex. Simply invite Fireflies to meetings to avoid manual note-taking. It offers editing, highlighting, and commenting features for transcripts, plus automated summaries to capture essential decisions and action items. Sharing is streamlined through a link or QR code.
Its support for transcription in over 60 languages is a standout feature, making it versatile for global use. Fireflies integrates well with video conferencing tools, offers real-time transcription, and enables easy review of conversations through advanced search capabilities. Users can engage with transcripts by commenting or extracting sound bites for further discussion.
Designed for anyone needing an efficient, secure way to document meetings, Fireflies.ai transforms discussions into actionable, searchable transcripts, catering to a diverse audience with its multi-language support.
Supported meeting platforms
- Zoom
- Google Meet
- Microsoft Teams
- Webex
- Skype
- BlueJeans
- GoTo Meeting
- DialPad
- Lifesize
Best Features
- Recording and Transcription: Automatically joins meetings to record and transcribe them in real time, ensuring comprehensive documentation.
- Integration Capability: Seamlessly integrates with popular web-conferencing platforms, CRM, and business tools.
- Collaboration Tools: Enables easy sharing of meeting notes and transcripts, promoting teamwork.
- Searchable Transcriptions: Offers searchable meeting transcripts, allowing users to quickly find relevant information from past meetings.
- Topic Trackers: Tracks specific topics across meetings, useful for recurring discussions or ongoing projects.
- Soundbites and Meeting Summaries: Creates sound bites for easy sharing and generates concise summaries of meetings.
- Security Measures: Employs end-to-end encryption for data during transmission and storage, adhering to GDPR and SOC 2 Type II standards.
Limitations
- User Interface Clutter: I find the interface a little cluttered
- Accuracy Dependence on Audio Quality: While generally accurate, transcription quality may vary with the audio input quality.
- Proofreading Requirement: Transcripts might require proofreading for errors, as the accuracy is around 90%.
- Limited Free Plan: The free version has limitations, which might not suffice for extensive usage.
Pricing
The free version of Fireflies.Ai offers limited transcription and 800 minutes of storage. The Pro version provides unlimited transcription credits and 8,000 minutes of storage for only $10 per seat per month (annual plan) – a great deal.
Fathom
Overview
Fathom Notetaker is an AI-powered tool designed to streamline meeting transcription and note-taking, particularly for Zoom, Google Meet, and Microsoft Teams.
It offers features like automatic transcription, meeting summaries, and integration with various CRMs, enhancing productivity and efficiency in managing customer interactions and team meetings.
Supported meeting platforms
- Zoom
- Google Meet
- Microsoft Teams
Best Features
- Automatically generates AI summaries of meetings, including action items.
- Create highlights and bookmarks mid-call.
- Meeting transcripts are available to download instantly.
- Summary formatting for multiple platforms, such as Google Docs and Notion.
- Searchable transcript for keywords.
- You can share specific parts of the video calls.
Limitations
- Sometimes, transcription is inaccurate, especially if you are not a native speaker.
- No collaboration is available on the free plan.
Pricing
Fathom employs a freemium pricing strategy to build its user base and amplify brand awareness by offering the primary Fathom app at no cost.
Colibri
Overview
Colibri.ai enhances meetings by instantly recording, transcribing, and generating searchable notes for easy sharing. It captures every word in real time, offers quick highlights with a click or voice command, and organizes all content for efficient review and collaboration.
Integrated with Slack, Zoom, Google Meet, and Teams, Colibri.ai streamlines meeting documentation, making it accessible and actionable for teams.
Supported meeting platforms
- Zoom
- Google Meet
- Microsoft Teams
- Webex
- Ring Central
- BlueJeans
- GoTo Meeting
- JoinMe
- Global Meet
- UberConference
Best Features
- Colibri transcribes in real-time as you speak, eliminating the wait for a transcription.
- Displays live transcriptions in Zoom’s sidebar, making it easier for individuals with hearing impairments to follow calls or meetings.
- Colibri offers real-time transcription for depositions and court reporting, using advanced speech recognition for immediate rough drafts. Final professional transcripts are delivered within 24 hours.
- Quickly highlight key information in calls with a click or by saying, “Hey Colibri, take a note!” for easy post-meeting review of important points and actions.
- Record and transcribe meetings from any app directly through your Chrome browser—no installation is required.
Limitations
- Accuracy can decrease with multiple speakers, a common issue across all voice recognition software.
- Colibri does not currently allow the generation of smart meeting summaries
Pricing
Colibri’s free plan allows you to record up to 5 hours of meetings (40 minutes per recording) every month. If this does not suffice, upgrade to the Start Plan for just $20 per user per month and record up to 20 hours of meetings (90 minutes per recording).
Avoma
Overview
Avoma offers an AI-driven assistant optimized for sales and customer success, automating note-taking during calls to capture every detail. It provides editable transcripts and insights to improve customer interactions and shorten sales cycles.
Avoma records all meetings, delivering transcripts, summaries, and CRM-synced insights for quick review and action. Its features include searchable transcripts, automatic agenda setting, and AI-generated notes, streamlining pre-to-post meeting processes for customer-facing teams and enhancing productivity and customer satisfaction.
Supported meeting platforms
- Zoom
- Google Meet
- Microsoft Teams
- BlueJeans
- GoTo Meeting
- Highfive
- Lifesize
- UberConference
Best Features
- Enables users to highlight specific points in the meeting, simplifying the task of referring back to important discussions.
- Extract and compile the most insightful snippets from various dialogues across teams and departments to accelerate knowledge sharing.
- Offers practical recommendations to enhance sales performance and customer interactions.
Limitations
- Avoma’s functionalities are tailored for sales and customer success teams, potentially restricting its applicability to different scenarios such as individuals, students, and researchers.
Pricing
Avoma offers the following plans:
- Free plan for individuals to record and transcribe, as well as access basic features.
- The start plan is $24 per user per month, giving you access to more features.
- Higher-tiered plans with unlimited transcriptions and additional features.
Sembly AI
Overview
Sembly AI is presented as a smart AI team assistant that excels in generating smart meeting notes, complete with summaries, discussed topics, and their details in your preferred language.
Sembly AI positions itself as a solution for those who cannot attend meetings due to scheduling conflicts, allowing Sembly to attend in their stead and providing users with the convenience of reviewing meeting notes at their leisure.
This tool is designed to automate follow-ups, making it a valuable asset for staying informed and organized without the need to be present at every meeting.
Supported meeting platforms
- Zoom
- Google Meet
- Microsoft Teams
Best Features
- Accessible on both Android and iOS applications, in addition to its web platform.
- Upload and transcribe pre-recorded audio files to generate transcripts, meeting notes, and insights.
- Sembly AI works in more than 40 languages.
- Generate detailed, content-rich meeting notes in your preferred language, making it easy to share updates with your team or clients.
Limitations
- Generated key items may not be very helpful.
- The meeting sentiment may not always capture the entirety of the meeting, often concentrating on just a segment of it.
- Sometimes, Sembly may incorrectly assign dialogue to the wrong speaker, leading to tasks being incorrectly assigned. You can edit the transcript and correctly identify the speaker to resolve the issue.
Pricing
With Sembly AI, you can try their free version and get 4 hours of recording per month in English, plus 3 months of stored notes. Upgrade to the Professional plan for just $10 per month (billed annually) and enjoy unlimited recordings, forever-stored notes, and transcriptions in all available languages.
tl;dv
Overview
tl;dv is an AI-powered tool designed to enhance online meetings on Zoom, Google Meet, and Microsoft Teams by automatically recording, transcribing, and summarizing calls.
It supports instant transcription in over 30 languages with speaker detection, enabling users to focus on conversations while AI takes notes. Users can create clips from recordings for powerful storytelling and search call moments using keywords for quick overviews.
tl;dv integrates with various platforms like Notion, Google Docs, Slack, Salesforce, and HubSpot, automating workflows from meetings and sharing insights directly to team workspaces.
Supported meeting platforms
- Zoom
- Google Meet
- Microsoft Teams
Best Features
- AI note-taking delivers concise summaries of crucial meeting moments to boost productivity.
- Automatically transcribe meetings accurately in one of over 30 languages. Easily search any spoken word in meetings with a single click.
- During calls, users can highlight important moments and alert others, making it easier to refer back to them later.
- Easily create and share a clip capturing key meeting highlights with your team.
Limitations
- Transcripts are unavailable in real-time and can only be accessed after the meeting.
- No advanced features beyond analyzing transcripts or generating notes
- Accessing and downloading meeting transcripts requires a paid subscription.
Pricing
- Free for individuals or small teams wanting basic features at no cost.
- Pro at $20 monthly, designed for teams needing more advanced options.
Gong
Overview
Gong is an AI note-taking app designed for sales teams, aiming to improve sales performance through meeting insights. It captures customer interactions and provides powerful insights at scale, helping teams make informed, data-driven decisions instead of relying on opinions.
Supported meeting platforms
- Zoom
- Google Meet
- Microsoft Teams
- Webex
- Ring Central
- BlueJeans
- GoTo Meeting
- JoinMe
- Global Meet
- UberConference
- Appointlet
- ClearSlide
- Demodesk
- Digideck
Best Features
- Supports a lot of conferencing software
- Breaks language barriers with support for 70+ languages powered by advanced in-house transcription models.
- Gong’s AI provides forecast projections to predict revenue outcomes with 20% more precision than CRM-based algorithms.
Limitations
- Focused solely on the sales team by providing specialized features tailored for coaching sales teams.
- No fixed pricing
Pricing
Gong offers personalized pricing to each user, with all licenses priced per recorded user, in addition to a platform fee determined by the supported user count.
Noted.
Overview
Noted is a 2022 Apple Design Award finalist. This robust note-taking app integrates text and audio, marking key moments with time tags for easy review.
Best Features
- Study smarter – Take your lectures and seminars to the next level. By tagging specific moments, you can come back and fill in any blanks later.
- Perfect for professionals – Noted lets you stay fully engaged during long business meetings and interviews, then review and share specific points afterward with colleagues. Intelligent
- Record and playback – Skip to the precise moment you want with #TimeTag and avoid endless scrubbing
- Dictation – You speak, we write!
Pricing
There is a free version of the app. Upgrade to the Plus plan for just $2.99 monthly with 7 7-day free trial.
Understanding AI Note Takers
AI note-takers change how we capture and process information from audio and video meetings. These tools, powered by advancements in LLM (Large Language Models), excel at taking notes efficiently and converting spoken language into text with remarkable accuracy.
Designed to serve a wide range of users—from professionals flooded with meetings to students attending lectures—AI note-taking apps ensure no critical detail is missed.
Beyond simple transcription, these intelligent assistants can analyze discussions, offering summaries and insights, thus allowing users to engage in conversations without the distraction of writing notes actively. AI note-takers leverage machine learning and natural language processing, help save valuable time and effort, and enhance the user experience by organizing notes and generating actionable recommendations from discussions.
In essence, AI note-taking tools act as personal meeting assistants, ensuring that all information is neatly captured, organized, and accessible, transforming how we document and interact with the wealth of information in our conversations.
Selecting the Right AI Note Taker for Your Needs
Selecting the perfect AI meeting assistant requires a blend of understanding the technology and recognizing your needs. Here’s what to consider:
- Accuracy: Essential for reliable transcription and note generation, ensuring error-free records.
- AI Summary: Saves time by condensing discussions into concise summaries, highlighting crucial points.
- Real-time and Post-conversation Analysis: Offers immediate insights and thorough post-meeting reviews, boosting collaboration and decision-making.
- User-Friendliness: Prioritize an intuitive interface for effortless navigation and efficient use.
- Integration with Video Conferencing Platforms: Ensures seamless recording and note-taking across popular platforms like Zoom or Teams.
- Data Security: Protects sensitive meeting information with robust security measures.
- Customization and Organization: Allow for personalized note formats and automatic organization for easy access to information.
Summary
In conclusion, AI note-taking tools can transform how you record, transcribe, and summarize meetings, allowing you to focus on the discussion and improve overall efficiency.
With the top 9 AI note-taking apps for 2024 at your fingertips, you can say goodbye to manual note-taking and hello to a more organized and productive future.
Don’t forget to consider factors such as features, integration, accuracy, customization, user interface, pricing, and reviews and recommendations when selecting the perfect AI note-taking app for your specific needs.
Try one of the above AI meeting assistants, and I promise you won’t wait too long to see your productivity improve.
